RotaWiz vs ShiftCare: NDIS Rostering Compared
RotaWiz and ShiftCare both serve the NDIS and care sector but from different starting points. RotaWiz is a rostering-first platform with a genuinely free tier; ShiftCare is a broader care-management platform with rostering, claiming and care documentation. This page compares the two factually — what each does, how each handles SCHADS, and indicative pricing. Details are as published in July 2026 and subject to change; confirm with each vendor.
Quick Facts
- RotaWiz
- Rostering-first NDIS/aged care; free tier up to 5 users
- ShiftCare
- Rostering + care management; roster-stage SCHADS compliance checks
- SCHADS
- RotaWiz markets award interpretation on higher plans; ShiftCare flags at roster stage
- Where CrossVault fits
- A pre-payroll layer that validates either platform's timesheet export
Tools & Resources
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SCHADS AI Assistant
Get instant answers to award questions.
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Timesheet Validator
Check timesheets for compliance.
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Free Payslip Check
For workers: compare your payslip to the award minimums.
RotaWiz: Rostering-First, With a Free Tier
RotaWiz focuses on rostering for NDIS, aged care and allied-health providers — drag-and-drop and recurring shifts, SIL rostering, GPS-verified timesheets, client and NDIS-plan records, and bulk NDIS invoicing. A distinguishing feature is its pricing: a free "Startup" tier for up to five users, then paid tiers (indicatively $6, $10 and $15 per user/month, AUD, July 2026) as you add features and users. RotaWiz markets built-in SCHADS award interpretation on its higher plans, which it describes as applying penalty rates, weekend and public-holiday loadings and casual loading automatically from shift times; its public materials do not detail coverage of harder elements such as sleepover or broken-shift allowances, so confirm the exact scope with the vendor. It integrates with Xero, QuickBooks and MYOB for invoicing and payroll.
ShiftCare: Rostering Plus Care Management
ShiftCare covers rostering and adds a wider care-management layer — progress notes, incident reporting, client records and NDIS invoicing and PRODA-ready claims in one platform. On SCHADS, it markets a roster-stage compliance feature that validates shifts against SCHADS rules in real time and flags issues such as missing allowances, insufficient rest breaks and overtime before the data exports to payroll, where the final award pay is calculated. Indicative pricing (AUD, July 2026, ex GST) runs from about $9 to $25 per user/month across three plans, with a five-staff minimum. Integrations include Xero, MYOB, QuickBooks, Employment Hero and Pay Cat.
At a Glance
Figures are as published in July 2026 (AUD, ex GST) and subject to change — confirm current details with each vendor.
| RotaWiz | ShiftCare | |
|---|---|---|
| Category | Rostering-first NDIS / aged care | Rostering + care management |
| SCHADS award handling | Markets award interpretation on higher plans (penalties/loadings); allowance scope not detailed publicly | Roster-stage SCHADS compliance checks/warnings before payroll |
| Free tier | Yes — up to 5 users | No; 7-day trial, 5-staff minimum |
| Indicative pricing (AUD) | Free tier; then ~$6 / $10 / $15 per user/mo | ~$9–$25 per user/mo |
Where CrossVault Fits
CrossVault approaches SCHADS compliance as a validation step rather than a rostering platform. It reads a timesheet export from either tool — in whatever format it comes out — and checks the actual hours and pay against the SCHADS Award clause by clause before the pay run, including the allowances and thresholds that are easy to miss (broken shifts, sleepover disturbances and overtime accrued across multiple shifts), citing the specific clause behind each flag. It runs alongside your existing roster rather than replacing it. See the timesheet validator, or the NDIS rostering software buyer's guide.
Common Questions
Frequently Asked Questions
- Is RotaWiz or ShiftCare better for NDIS providers?
- RotaWiz is a rostering-first tool with a free tier for up to five users, suited to smaller providers or those wanting scheduling without a broader suite. ShiftCare adds care-management functionality — notes, incidents, NDIS billing — around its scheduler, with roster-stage SCHADS compliance checks. The choice depends on whether you want a lean rostering tool or a broader care platform.
- Does RotaWiz interpret the SCHADS Award?
- RotaWiz markets built-in SCHADS award interpretation on its higher plans, describing it as applying penalty rates, weekend and public-holiday loadings and casual loading from shift times. Its public materials do not detail coverage of harder elements such as sleepover or broken-shift allowances, so confirm the exact scope with the vendor before relying on it for those.
- Can CrossVault validate timesheets from RotaWiz or ShiftCare?
- Yes. CrossVault's Timesheet Validator works with a timesheet export from either platform — no integration required. It checks each timesheet against the SCHADS Award clause by clause, including allowances and overtime thresholds, and flags issues before payroll runs.
Automate SCHADS Compliance
Don't risk underpayments. CrossVault's AI engine validates every timesheet against the specific rules of the SCHADS Award.