NDIS Rostering & Timesheets
Rostering and timesheets in one place, built for NDIS providers. Schedule shifts in seconds, fill vacancies from the job board, clock staff in and out, and catch SCHADS Award breaches before you publish the roster — then export straight to payroll.
Vacant shift filled
Sat 2:00 PM — Jordan M. accepted from job board
SCHADS warning before publish
Broken shift detected — allowance applies
Roster published
Week of 14 Apr — 38 shifts, team notified
Rostering that understands the SCHADS Award
Generic rostering tools don't know a broken shift from a sleepover. Yours should flag the breach while you're still building the roster — when it's free to fix.
Drag-and-Drop Scheduler
Build a week's roster in minutes. Staff down the side, days across the top — drag shifts into place and see hours tally as you go.
SCHADS Warnings Before Publish
Broken shifts, sleepovers, overtime and penalty conditions are flagged as you roster — so you fix breaches before they ever reach payroll.
Vacant Shifts & Job Board
Post open shifts to the job board and let available staff claim them. Fill gaps fast without the back-and-forth of texts and phone calls.
Recurring Shifts
Set up repeating shifts and standing rosters once. Copy a week forward in a click and adjust only what changed.
Mobile Clock In / Out
Support workers clock on and off from their phone with optional GPS. Scheduled vs actual hours feed straight into timesheets.
Straight to Payroll
Approve actual hours and export a payroll-ready CSV for Xero, MYOB or Employment Hero. Rostering and timesheets in one place.
How it works
Build your roster
Drag shifts onto the grid for each staff member and client. SCHADS conditions are flagged as you go.
Publish & fill shifts
Publish the roster to notify your team, and post any vacancies to the job board for staff to claim.
Clock in & export
Staff clock on from their phone. Approve actual hours and export a payroll-ready CSV.
Simple pricing
Your whole team for one fixed price. No per-user fees. Ever.
Under 5 employees
$100/month flat
5 or more employees
$150/month flat
Your whole organisation for one fixed price.
Every feature included. No per-user pricing or fees. Unlimited shifts.
- Drag-and-drop scheduler & recurring shifts
- SCHADS Award warnings before publish
- Vacant shifts & job board
- Mobile clock in / out with GPS
- CSV export for Xero / MYOB
NDIS rostering FAQs
- What is NDIS rostering software?
- NDIS rostering software schedules support workers to shifts and clients, publishes rosters, fills vacant shifts, and records the hours actually worked. CrossVault adds a SCHADS Award compliance layer, so scheduling breaches — broken shifts, minimum-engagement shortfalls, insufficient breaks — are flagged before a roster is published rather than discovered at payroll.
- Does CrossVault check SCHADS compliance while I build a roster?
- Yes. As you build a roster, CrossVault raises SCHADS warnings before you publish — flagging shifts that would trigger broken-shift allowances, fall short of minimum engagements, or breach rest-break rules — so you can fix them up front instead of paying to correct them later.
- Can I export rosters and timesheets to payroll?
- Yes. Staff clock in and out on mobile, the recorded hours flow into timesheets, and those timesheets export straight to payroll, so you don't re-key shift data between systems.
- Is CrossVault an alternative to ShiftCare or Deputy?
- It covers the same core rostering workflow — drag-and-drop scheduling, recurring shifts, vacant-shift filling and mobile clock-in/out — but is built SCHADS-first, catching award breaches at the rostering stage rather than after payroll. Providers who need award-aware scheduling use it as an alternative or as a compliance layer alongside their existing tools.
Stop finding SCHADS breaches after payroll
Roster your team with compliance built in. Start your free trial today and catch issues while you're still building the week.